FNF 2022 Participant information

Do you have a question that is not answered here? Please let us know at
contact@freedomnotfear.org

Freedom not Fear 2022
2–5 September (Friday–Monday)
Mundo B, Rue d’Edimbourg 26, Brussels (Fri–Sun) · European Parliament (Mon)

Locations

  • Venue: Mundo B, Rue d’Edimbourg 26, Brussels (OpenStreetMap)
  • Hotel: Adagio Access Brussels Europe, 12 rue de l’Industrie, Brussels (OpenStreetMap)
  • European Parliament (EP): 60 rue Wiertz / Wiertzstraat 60, Brussels (OpenStreetMap)

Who can take part / receive support

  1. The FNF (un)conference on Friday, Saturday and Sunday is open for everyone. However, since we are focusing on EU policy and meeting your MEPs, our main target group is EU citizens.
  2. To take part in the official EP visit, and receive allowances, you must be a citizen of an EU member state, a former EU member state or an EU candidate country. For the application you need to provide name, complete private address, nationality and date of birth.
  3. If you are not a citizen of a current or former EU member state or an EU candidate country, but live in a current or former EU member state or an EU candidate country, please contact us BEFORE registering, because we would need to hand in your relevant residence permits for approval.
  4. People who are a resident in a third country cannot benefit from financial support by the EP. If you reside in a neighbouring EU country, please contact us BEFORE registering, because we would need to apply for an exemption (derogation) at the MEPs’ office.

Registration

Option 1: No EP visit, no (travel) allowance:
Freedom not Fear 2022 is self-organised and free, you do not need to register to take part in the conference at Mundo B from Friday to Sunday evening. If you do not register, please e-mail us at contact@freedomnotfear.org to let us know when you are planning to come, so we can plan for food and room capacity.

Option 2: EP visit & (travel) allowance:
By registering you benefit from a reimbursement of your actual travel expenses (see “Travel reimbursement”) and optional affordable accommodation arranged by us. For any allowance you MUST take part in the official EP visit on Monday 10:00–11:30. No show = no money. If you want to take part in the EP visit, you MUST register before 12 August 2022 via this form: https://civi.digitalcourage.de/fnf22

Registration fee & expenses

We are asking for a registration fee of 50 € for the expenses we need to cover in in advance, such as venue hire, hotel booking and catering. During the event we will kindly request your donation for lunches and our joint dinner on Saturday evening as well as donations to support organisational expenses. However, we will not charge anything, contributions are highly appreciated but voluntarily. After the event you may receive a reimbursement of your actual travel expenses plus an allowance of up to 100 €, see below for conditions.

Travel & Reimbursement

As soon as you have registered and received a confirmation from us, you should book your travel in order to secure tickets. Make sure to consider possible restrictions due to Covid and book refundable tickets, since there is no reimbursement of expenses for cancelled travel. Make sure to always keep receipts and boarding passes.

Please also consider environmental issues – if traveling by plane is only little cheaper than bus/train, and you are willing to invest some more time, travel by land could be the better option. It is also possible to combine different means of transportation. When planning your departure, please keep in mind that we will try to schedule meetings on Monday afternoon (after the mandatory EP visit) with MEPs and other policy makers until about 15:00.

Travel reimbursement

People who have registered will receive a reimbursement of their actual travel expenses after having taken part in the official visit to the European Parliament. Make sure to **keep all tickets and receipts** since we need the original tickets for reimbursement. The maximum reimbursement for your travel expenses is 0.18 € per km distance from your home to Brussels, plus an accommodation allowance of up to 100 €, if desired (see “Accommodation”). You can expect to receive the allowance within a month after FNF.

Accommodation

We arranged some rooms in Hotel Adagio close to the venue, which is relatively affordable for this area. You can book a single or double/twin room when registering for the event or register without accommodation and arrange your own accommodation instead. If you book a double/twin room, you can either provide a name of a person you would like to share a room with or we chose a room-mate for you.
Registered participants who take part in the EP visit are eligible for an accommodation and food allowance of up to 100 €, so please keep all receipts for any food, accommodation, (local) travel. You can decide to claim the full amount or donate any part of it to cover FNF organisational costs.

Catering / Food

There will be no breakfast and no dinner at the venue or the hotel.

Vegetarian/vegan lunch will be provided at the venue – if you are not registered, to help us estimate the number of people we should expect, please e-mail us to say on which days you will attend lunch: contact@freedomnotfear.org

On Saturday evening, 3 Sep 2022, 19-22h, we are organising a joint FNF dinner and networking evening at a different venue, 30 minutes walk from Mundo B. The food will be prepared by a group of volunteers and you pay by donation, we recommend to contribute at least 10 €. Let us know if you would like to take part in the dinner, so we know how many people we have to prepare for: contact@freedomnotfear.org

Visiting the EP

  • Make sure to bring your valid passport/ID to the visit.
  • Currently, there are no Covid-related restrictions when visiting the EP. However, there used to be a requirement to present a valid EU Covid certificate. If you have one, better bring it.
  • We will meet at 9:30 in front of the visitor entrance at the Paul-Henri Spaak building (OpenStreetMap)
  • How to get there: train: Gare de Luxembourg, bus: Place du Luxembourg, metro: stations Schuman, Maelbeek and Trône are about 10 mins walking distance.

Programme & Content

The rough schedule is:

  • Friday, 2 Sep 2022, 18:00: start with a keynote and discussion
  • Saturday and Sunday, 3/4 Sep 2022: your sessions
  • Saturday night: joint dinner and evening programme
  • Monday, 5 Sep 2022, 10:00–11:30: visit to EP and meeting with MEPs
  • Monday, 5 Sep 2022, 12:00–15:00: (self-) arranged meetings with MEPs, Commission staff and other EU policy makers.

If you would like to address questions, bring in your expertise, have a discussion or anything else on a certain topic, please submit a session proposal here: https://cryptpad.digitalcourage.de/form/#/2/form/view/pbQcD9zxxssQcDwyndLm7foLyLsOBbbsqgrrYB4HFSs/

More information on the programme will soon be published.

Language

The main language of communication and workshops will be English. However, it is possible to also offer workshops or sessions in other languages. If someone is not comfortable communicating in English at the event, please support each other with translations.

How is FNF organised?

Freedom not Fear is traditionally organised by a group of committed volunteers with support from last year’s organisers and administrative support from Digitalcourage in Bielefeld, Germany. The organising team is newly set up every year and starts preparing the event around February. Looking for an adequate venue, booking accommodation, contacting MEPs and dealing with a lot of EP administration and communication is part of the tasks as well as calculating a budget, looking for donations and funding, writing texts, setting up forms, advertising the event and communicating with participants. Interested to join the organising team for 2023 or donate for the event? E-mail us at contact@freedomnotfear.org.

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Registration and Call for Proposals

We are calling for registrations and session proposals for Freedom not Fear 2022, 2–5 September at Mundo B, Rue d’Edimbourg 26 in Brussels.

Freedom not Fear 2022 will focus on the following topics: data retention, chat control, DSA/DMA & platform power, public and private surveillance technology.

Rough schedule

  • Friday, 2 Sep 2022, 18:00: start with a keynote and discussion
  • Saturday and Sunday, 3–4 Sep 2022, are open for your sessions. We invite you to submit proposals using this form.
  • Saturday night: joint dinner and evening programme
  • Monday, 5 Sep 2022, 10:00–11:30: visit to EP and meeting with MEPs
  • Monday, 5 Sep 2022, 12:00–15:00: (self-) arranged meetings with MEPs, commissioners and other EU policy makers.

More details on the schedule and programme are going to be published soon.

Registration

As part of Freedom not Fear we will meet with MEPs in the European Parliament. Participants in this visit are eligible for travel reimbursement and a fixed allowance thanks to visitor quotas of the MEPs who support us.

Registration for the FNF events from Friday to Sunday is not compulsory. However, in order to take part in the EP visit on Monday and to receive any allowances you must register.

EP visit – mandatory for reimbursement

In order to receive travel reimbursement and the allowance, it is mandatory to take part in the official visit to the European Parliament on Monday, 5 September, 10:00–11:30.

On Monday afternoon (after the mandatory EP visit) we will schedule talks with MEPs and other relevant politicians to be prepared in workshops during the weekend. If you are interested in taking part in these talks, please make sure to reserve time until about 15:00 on Monday afternoon when planning your departure.

Accommodation

We have organised hotel accommodation close to the event venue and the EU facilities, as an option. Please state your accommodation preferences in the registration form.

Please register as soon as possible
The available places are limited, please register as soon as possible but by 12 August at the latest. You will find more information on the registration form: https://civi.digitalcourage.de/fnf2022

If you have trouble taking part due to financial restrictions, please get in touch with us and we will try to find a solution.

Donations

Freedom not Fear is dependent on individual donations to cover expenses such as venue, facilitation, infrastructure, and to make the event affordable to participants from all backgrounds and all parts of Europe. Your donation would be highly appreciated here: https://digitalcourage.de/spenden

(Enter “FNF 2022” at “Nachrichten” at the end of the form to direct the donation towards FNF.)

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2–5 September 2022: Save the date and prepare for a political trip to Brussels!

Freedom not Fear (FNF) is an annual self-organised conference on privacy and digital rights. People from all across Europe meet and work towards more freedom in the digitalised world, plan actions against increasing surveillance and other attacks on civil rights. Also we have the chance to talk to decision makers at the EU level.

After two years of FNF happening online only, we are looking forward to meet in real life in Brussels again.

Save the date: 2–5 September 2022

  • Friday evening: keynote talk
  • Saturday-Sunday: un-conference [1]
  • Monday: EU parliament visit

Everybody is welcome to take part: help organise, propose conference content and support FNF 2022!

Please spread the word about Freedom not Fear 2022 to people you think might be interested or should be there.
We want to live in freedom, not fear. Join us!

Registration & travel allowance

Registration is not open yet, please keep an eye on this space.

It will be possible to apply for some travel allowance for people that officially register for the conference and visiting the EU parliament.[2]

More information soon. For regular updates join our mailing list: akv-international@ listen.akvorrat.org

Support needed

We’re a group of concerned people from all over Europe who want to make FNF 2022 happen.

We’d be happy to have your helping hand to organise Freedom not Fear 2022 in Brussels! If you are based in Brussels or not, have some organising or language skills (French/Dutch), would like to shape the event or help with communication and writing texts, please don’t hesitate to get in touch.

Contact

contact@freedomnotfear.org

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[1] Un-conference means that the programme will be defined at the start of the event with whoever is present and proposes a talk, workshop or other.

[2] Please be aware that in order to receive the travel allowance you need to register with your full name, and take part in the EU parliament visit on Monday.

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Freedom Not Fear 2022: get involved in the planning!

Freedom not Fear (FNF) is an annual self-organised conference on privacy and digital rights. People from all across Europe meet and work towards more freedom in the digitalised world, plan actions against increasing surveillance and other attacks on civil rights. Also we have the chance to talk to decision-makers at the EU level.

After two years of FNF happening as an online event only, we are ambitiously aiming for an in-person event in Brussels this year again – probably on a weekend in September. Usually we can arrange travel reimbursements. To make this happen, we (the previous year’s organisers) are inviting everyone from all over Europe who is willing to get involved with ideas, skills, enthusiasm to join our first open planning call.

To agree on topic(s) and time, arrange locations, organise a programme and inspiring speakers we need YOU. If you have any help to offer, big or small, please feel invited to join our

first online planning call on
28 February (Monday) at 18:00 CET.

If you’re interested to join the meeting, please contact us at contact@freedomnotfear.org or subscribe to the mailing list where the conference link will be shared shortly before the call: https://listen.akvorrat.org/mailman/listinfo/akv-international.

We want to live in freedom, not in fear. Join the team to make a next Freedom not Fear possible!

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